4 Steps of Strategic Planning for School Leaders

Dejected, forlorn and without hope, he says nothing, he does nothing, just watches the nightmare unfold, as the nations’ team tumbles into humiliation at the hands of novices.

He is dismissed from his post with the media shouting loudly that he simply did not have a plan, no strategy in place to deal with the situation on the field. He just sent the team out doing what they always did and hoped it would be enough. It wasn’t.

“The essence of strategy is choosing what not to do”

– Professor Michael Porter

Roy was and still is a good leader. He has enjoyed success in many situations where others would have struggled, but he did not have a strategy to take the national side past the level they had reached previously. Those in his leadership team around him were not able to bring any positive influence to bear so that the outcome could be different. Without an effective strategy, a shipwreck occurred and all was lost.

Effective school leaders are masters of strategy, it’s not that they have left the operational aspects of school behind, but they have developed insight and skill in understanding the frameworks and nuances of strategic planning and execution.

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Davies and Ellison (1999) suggest that schools should engage in three types (or levels) of planning activity and integrate them into a cyclical process through which they can manage their strategic development over time. This model has been updated by Davies (2006) as follows,

Short term

This refers to one or two-year planning and the creation of operational school development plans. These short-term plans need to be focused on practical and achievable areas of school improvement and need to be driven by specific operational development teams.

Medium term

This refers to the strategic analysis used to create a strategic intent for the less predictable areas of medium-term planning. It also refers to traditional planning processes to produce strategic plans for definable and predictable areas of development. Medium term plans are best put together, monitored and reviewed by a standing group that meets regularly to manage the various strands of the school’s strategic plan.

Long term

This refers to future thinking to identify longer-term fundamental shifts in the educational environment and provide a future perspective. In larger schools, this process may be promoted by ‘research and development groups’, set up as task-and-finish groups.

A strategically-focused school is one that is educationally effective in the short- term but has a clear framework and processes to translate core moral purpose and vision into an excellent educational provision that is challenging and sustainable in the medium to long term, Bennet (2000).

School leaders do not need to devise new frameworks for strategic planning, this area is well researched and readily available, we need to be courageous and forward thinking to employ strategic models, even though we may be in the midst of firefighting within the school community.

Strategic school leaders rise above the managerial daily school life and view the school and its future from a different perspective. Using a framework, school leaders can plan and implement a strategy to secure improvement, build capacity and enter into new territory. The following is adapted from a framework by Davies (2008).

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Stage one: Generate intents

Generate a list of three to five strategic intents. These are intended to be significant changes and challenges that fundamentally move the school forwards.

For instance:

• Moving the entire curriculum of the school in a new direction across all key stages.

• Joining a new academy trust or federation.

• Cementing literacy, numeracy or business enterprise at the heart of the school ethos. Leaders, you must state your purpose, sum this up in keywords to guide day to day operations and as the foundation for future decision making.

• What is our core business in relation to this intent?

• What are we trying to accomplish for our students?

• What is our reason for existing?

Visualise the future… be courageous and think big! To write a statement of intent for each area answer this question, ‘What will this area of school look like in 5 – 10 years from now?’

Whatever you visualise should inspire you and others.

Stage two: Capability/capacity-building

For each intent (separately), list the early capabilities/capacities to be built in order to move towards achieving the intent. Each intent will then be taken separately to be developed (perhaps by different groups of staff or staff and other stakeholders).

Leaders, here you lead the analysis that helps the organisation look critically at itself. Tools to help you? the good old SWOT (strengths, weaknesses, opportunities, threats).

Or my favourite, MIC:

• What should we keep doing? Maintain

• What should we tweak? Improve

• What should we overhaul or start again? Change

Leaders, there had been no doing as yet! You are leading the leadership thinking across the community, facilitating focused dialogue with staff and stakeholders.

Neglect this collaborative thinking stage at your peril. Profiling will play a role here too. Find out about your staff afresh, find out about your students afresh, what are their needs? wants? training requirements? levels of morale and issues therein? Do this for each of your strategic intents.

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Stage three: Strategic processes to build intent

Take each capability/capacity to be built at stage two separately and set out the strategic processes which will be required to build it. In each case, this will involve the strategic processes of conceptualising; engaging; articulating.

Now, the leadership team get writing, still not doing as yet. Don’t be hasty, the pre-work is the equivalent of digging a deep foundation for future success.

Conceptualising: what could this look like for the school and for the staff involved? What can you as leaders see that others cannot?

Engaging: facilitation of the conversations, motivating others and encouraging participation in the wider dialogue.

Articulation: orally with staff, in writing to staff, laying down the structures of the strategy.

Leaders, set objectives that give action to the statements of intent and contain the goals to be achieved.

Effective goals set out clearly in relation to performance:

• How much
• What kind
• By when
• By whom

Assess your resources, assess your need for and then secure support.

Make sure your goals and objectives build upon your strengths, shore up your weaknesses, capitalize on your opportunities and recognise your threats.

Stage four: Implementation

What is the next step? Take decisions about implementation (or not), Is the school ready to?

• Move to phased implementation?
• Move to full implementation?
• Abandon the ideas as non-feasible or no longer appropriate?

Or does the school:

• Require further development and capacity/capability building in this area?

Now and only now should you start doing!

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About our Community Expert

DianaOsagi_BlueCircle-1Diana Osagie
Community Expert | CEO Courageous Leadership Consultancy

After 16 years in senior leadership including six as a secondary headteacher, Diana is now one of the UK’s most recognised education leadership coaches.

She specialises in helping leaders and their teams develop their inner layer of courage; essential for true leadership and resilience.

Six principles of safeguarding in schools

The six principles of safeguarding originate from The Care Act 2014, which was instigated in order to set out the responsibilities of carers when caring for others.

The Care Act 2014 is aimed primarily at caring for adults at risk, however, the key areas covered within the six principles highlight fundamental safeguarding duties and responsibilities that apply to everyone; and reminds us all how and why safeguarding is EVERYONE’s responsibility.

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The Paramountcy Principle within The Children Act 1989 reminds all that ‘the welfare and protection of the child must always come first.’

Keeping Children Safe in Education 2018 makes it explicitly clear that safeguarding is everyone’s responsibility. Safeguarding and promoting the welfare of children includes preventing them from experiencing harm, enabling them to be healthy, and meet their developmental milestones.

“Every child has the right to grow up in a safe environment.”


The 6 Principles of Safeguarding as defined by The Care Act 2014 are:

• Accountability

• Empowerment

• Partnership

• Prevention

• Proportionality

• Protection

These principles outline every person’s rights to live free from harm or abuse and are the basis of all good safeguarding practice.

Accountability

Being clear about your responsibilities to safeguard those deemed as being ‘at risk’, and transparent in your actions so that the person who has made the disclosure understands fully the actions you will now have to take ensures that ‘Accountability’ has been met.

Empowerment

It is important that the person deemed as being ‘at risk’ is in control of the situation that is about to take place. Your role as the person dealing with the disclosure is to involve the person in the process of reporting the concern; this allows for ‘Empowerment’.

You need to be familiar with your schools safeguarding reporting and recording procedures; only then will you be able to confidently explain the next steps. When safeguarding children it is important to be aware that informed consent is not required in order for you to share a safeguarding concern.

However, it is good practice to always ask for consent to share. Working Together to Safeguard Children 2018 makes it clear that:- ‘Everyone who comes into contact with children and their families has a role to play in identifying concerns, sharing information and taking prompt action.’

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Partnership

Multi-agency working plays an important role in ensuring that the appropriate services and agencies are aware of, and where necessary working with, children and their families who are at risk of harm; therefore allowing for effective ‘Partnership’ working to take place.

It is important to note that when sensitive information is being shared it needs to be done appropriately to ensure that confidentiality is in place at all times. Following the correct reporting procedures, both internally and externally is vital.

Prevention

Safeguarding is reacting, preventing and helping children, young people and adults to recognise and deal with risk. The ability to do this well requires you to be able to know the signs and indicators of abuse or harm so that you can report any concerns before they escalate. You also need to be able to help the individual recognise that they are at risk of harm, and therefore aid in the ‘Prevention’ of it.

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Proportionality

Once a risk has been identified the way in which it is dealt with needs to be proportionate and appropriate. The ‘Proportionality’ used will depend on the level of risk. If there is an immediate risk of harm to the individual or others then a proportionate response would be to contact the Emergency Services.

If the concern does not require immediate action then the proportionate response would be to follow your schools reporting and recording procedures.

Protection

Safeguarding is designed to protect everyone from harm where they might be placed at risk, and ‘Protection’ is vital for those in greatest need of support. Supporting and representing these individuals in the most appropriate way can help to protect them from further harm.

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About our Community Expert

 

PROFILE-PICS_team_JuneKAREN-FOSTER

Karen Foster

Community Expert
As an experienced practitioner Child Protection, Safeguarding and Behaviour are key areas for much of Karen’s expertise and experience. She has been working with children, young people and adults for over 15 years in a multitude of settings which include dance and performing arts companies, local authorities, youth clubs, education and the welfare to work sector.

Karen’s main expertise is in safeguarding and behaviour management and modification strategies, with her most recent role being a national Safeguarding Lead. Karen has also been a school governor for nine years, two of which have been as Vice-Chair.

Karen has also run a behaviour unit (inclusive PRU) within an Academy and worked with the most disaffected students whose behaviour was disruptive who weren’t accessing the curriculum within the mainstream setting. She has and also worked with disaffected young people within a youth club, most of whom were at risk of permanent exclusion and carried out safeguarding audits whilst working for a multi-academy trust.

Your complete guide to assembly ideas

Developing and sustaining new, interesting and exciting ideas for assemblies and ensuring that they are engaging, relevant and actually teach something is, in itself a challenge, especially given such high stacks involved!

Planning the assembly content and structure for their delivery is a crucial and essential part of the process and should be approached in the same way that you would approach the planning of a lesson or a staff meeting. It is all about planning!

assemblies

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Alternatively click here to download the Opogo app for android.

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About our Community Expert

04_COMMUNITY_01_JANE

Jane Wood-Chambers
Editorial Advisory Board Lead

Over 27 years of educational experiences in a number of settings. Developed a clear vision and ethos for inclusion which puts the child at the centre and a clear understanding of how to support, engage and nurture the individual.

Ability to train all staff through effective and reflective continual professional development in behavioural management techniques that begin, establish and maintain change in all.

The Soft Skills of Leadership

You have worked hard and promotion has come your way. The CPD courses, hours spent reading and the constant seeking of ‘whole school opportunities’ have paid off.

Finally appointed to the leadership position that has eluded you for some time, you will make this work. The vision is in your heart, you picture yourself sharing, collaborating with like-minded people, you will make a difference. It’s your time.

This is a valid picture of the inception of leadership. Full of hope and so it should be, school leadership is the cradle of hope for thousands of young people in our schools across the nation. As a leader, you will be adept in processes that underpin school improvement and strategies that secure effective teaching.

You know how to write an action plan, hold staff to account and engage that elusive parent who never comes to the parents evening unless you practically pay them!

You have successfully completed leadership courses, so let me share with you the soft skills of leadership that are rarely part of any course syllabus, but will influence the success of your leadership journey far more than you realise. The leader who is appointed and thrives in their position is the one who grasps these concepts early.

Robles identifies 10 soft skills needed in leadership and in the workplace generally:

  • Communication
  • Professionalism
  • Courtesy
  • Work ethic
  • Flexibility
  • Teamwork
  • Integrity
  • Responsibility
  • Interpersonal skills
  • Positive attitude

Every school leader would recognise these playing a role in their day, but we underestimate the weight these soft skills have in relation to how our leadership is received by others.

The underestimation may stem from the term ‘soft skills’ itself. Think about the word soft. It’s the obvious contrast to hard—as in the phrases; hard data, hard evidence, and hard thinking. If hard implies objective, clearly defined and reliable: soft must imply subjective, woolly, and unreliable—soft-hearted rather than hard-headed. Soft outcomes are sentimental or ‘warm and fuzzy’. It undermines a claim for serious attention.

progress

Click here to download the Opogo app on the App store and read this blog in full!

Alternatively, click here to download the Opogo app for android.

It takes a good school leader to know when a school is struggling

The recent Ofsted Annual Summary for 2017-18 led by Christine Spelman, Her Majesty’s Chief Inspector, notes that there appears to be an upward trend of improvement in schools from the previous year.

While we all hate that dreaded phone call from Ofsted whose job it is to improve the quality of our provision by giving honest and incisive feedback- good and better leaders and educators are all too deeply aware that it is down to them to continuously improve schools and settings rapidly so that pupils can benefit- no matter what background they come from.

Early Years providers have done remarkably well. 95% of early years’ settings are providing good and outstanding education this year “compared to only 74% six years ago”.

“86% of schools and 69% of “all non -association independent schools” were judged by Ofsted to be good and outstanding.”

Furthermore, the number of Further Education (FE) providers have significantly improved and now 76% of them provide a good and outstanding education.All positive news which is great!

However, the worrying data that is concerning is that 490 schools are still deemed “stuck” for continuing to perform poorly since 2005. Then there are the schools that have not been inspected who are not providing the quality first education that all children deserve!

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If you are a school leader in such a school – although you are accountable, (as that is what leadership is about), you can make a huge difference with your actions in schools that are struggling.

While it might be extremely stressful, daunting, scary and overwhelming to be part of a requiring improvement or inadequate school- don’t be fearful! Stay calm and purposeful! It is what you do to improve things that count!

It is the leaders’ duty with the leadership team to ensure the school makes a positive turnaround, not only for the children’s sake but for the staff’s sake as people’s livelihoods and wellbeing is at stake.

There are plenty of opportunities to spot ways to make rapid improvements. Here are a few things that will help support you your journey of turning things around.

1. Ensure safeguarding systems are of the highest quality, thorough and rigorous

Whoever we are- when working with children and vulnerable people, our core purpose is to ensure safeguarding systems are robust and effective.

Whatever school you are in, meet with the relevant people and ensure the Central Register is updated and your school is compliant with safer recruitment practices and DBS checks.

In addition, check that all staff know what to do in the event of a safeguarding concern and know the safeguarding and whistle-blowing policy inside out! Without effective safeguarding systems in place in all areas of the school, schools will struggle and will fail- particularly in an Ofsted or local authority inspection. Once that is sorted, you can focus on the other stuff.

2. Take daily learning walks

This is non-negotiable! As a leader, you are responsible for the entire school’s outcomes with the leadership team and also the quality of teaching and learning.

By taking daily learning walks you can create a coherent and realistic picture of how children are doing. These regular snapshots will also give you key information, which you sometimes can’t get when observing teachers. Develop your own evidence of how certain subjects are taught or which teacher is delivering quality first teaching.

Of course, you are going to carry out observations of teachers and book scrutinies but that daily evidence will tell you how your school is doing.

Do daily walks in the playground and lunch halls and get a picture of what is happening beyond the classroom setting. You are also developing a visible presence which is crucial in all organisations.

Is what others are telling you, what you are seeing and hearing? Is the quality of provision in all areas of the school good or better? If not what are you going to do about it? How and when?

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Click here to download the Opogo app on the App store and read this blog in full!

Alternatively click here to download the Opogo app for android.